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Return of Title IV (R2T4)

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When a student who has been determined to be a recipient of a Title IV grant or loan program withdraws from St. Catharine during a payment period or period of enrollment in which the student began attendance, the institution must begin the Title IV Refund (R2T4) process to determine the students eligibility of Title IV funds based in accordance with the calculations prescribed by federal regulations.

There are several factors used to determine Title IV Refund (R2T4) calculations: Official or unofficial withdrawal date, payment period or period of enrollment, amount of aid that was disbursed, amount of aid that could have been disbursed, percent of Title IV earned, post-withdrawal or late disbursement, institutional cost, amount of Title IV aid to be returned (if applicable) and time limits and reporting requirements.

Up through the 60% point in each payment period or period of enrollment, a pro rata schedule is used to determine how much federal funds the student has earned at the time of withdrawal.  After the 60% point in the payment period or period of enrollment, a student has earned 100% of the federal funds.  Upon the completion of Title IV Refund (R2T4) a school is required to determine if a post-withdrawal disbursement is necessary for funds earned and not disbursed to students and/or parents.  Recent regulations state that all withdrawals must undergo Title IV Refund (R2T4) if federal monies apply. 

The Federal Refund Policy (R2T4) is very encompassing and this is intended to be an overview of the policies and procedures that govern regulations pertaining to Title IV Refund (R2T4).  For further guidance on Title IV Refund‘s (R2T4) policies and procedures please see the reference material found in Volume 5 of the Federal Student Aid Handbook under Withdrawals. You may access a copy in the Financial Aid Office.

Satisfactory Academic Progress (SAP)

To be eligible for federal student aid, students must make satisfactory academic progress toward a pursuit of their degree. The Department of Education considers a SAP policy to be reasonable if it meets both the qualitative (GPA) and quantitative (hours attempted versus hours earned and time frame) criteria explained in the following sections. At St. Catharine, progress is measured at the end of each semester.

Quantitative: Pace (hours attempted versus hours earned)

In order to complete the necessary number of credit hours to complete a degree at St. Catharine College at an acceptable rate, students must complete two-thirds (2/3) of all hours attempted each semester. All attempted hours will be totaled and multiplied by 67% (.67) to determine the number of credit hours a student must have earned. All passing grades, failed grades, test credits, withdrawals, repeated grades, and transfer hours are counted as attempted hours. Grades of incomplete (I), withdrawal (W), and failed (F) will not count as earned hours. Remedial coursework will be counted towards attempted and earned hours.

Examples:

Attempted Semester Hours

Two-thirds (67%) of Attempted Hours

Student Must Earn

12

12 x 67%

8

15

15 x 67%

10

18

18 x 67%

12

Quantitative: Maximum Time Frame

The maximum time frame in which a student must complete his or her degree cannot exceed more than 150% of the published length of the student’s major. All semesters and credit hours attempted are used toward the maximum time frame allowance regardless of whether the student received federal financial aid. All passing grades, failed grades, test credits, withdrawals, repeated grades, and transfer hours will count as credit hours attempted toward the maximum time frame.

Bachelor degrees at St. Catharine require a minimum of 120 hours for completion. Undergraduate students can therefore attempt up to 180 hours and still be eligible for federal aid. Once 180 hours are exceeded, eligibility for aid will be suspended.

Associate’s degrees at St. Catharine require a minimum of 61 credit hours for completion. Therefore, students pursuing an associate’s degree can attempt up to 91 hours and still be eligible for federal aid. Once 91 hours are exceeded, eligibility for aid will be suspended.

Post-baccalaureate students and those seeking a second undergraduate degree or certificate should be aware that assessment of their satisfactory academic progress status will be based on criteria established for undergraduate students.

The master’s level degrees at St. Catharine require 30 credit hours for completion. Graduate students may then attempt 45 hours and still be eligible for federal aid. Once 45 hours are exceeded, eligibility for aid will be suspended.

Qualitative: Grade Point Average (GPA)

The minimum acceptable semester grade point average for undergraduate students is a 2.0.  Remedial coursework and test-based credit hours must be included in the qualitative assessment of Satisfactory Academic Progress.

Notification of Results

Students whom do not meet the Satisfactory Academic Progress requirements will be placed on Financial Aid Warning for the following term of enrollment. A Financial Aid Warning means St. Catharine allows receipt of federal aid for one payment period and a student will not be required to appeal at that time.

 If a student fails to meet St. Catharine’s SAP standards at the end of the Financial Aid Warning period, he or she will then be placed on Financial Aid Suspension and will not be awarded federal financial aid.

Students that do not meet the Satisfactory Academic Progress requirements will be notified via mail following the conclusion of the semester.

  For more information about the policy, including appeal and self-correction information, please contact the Financial Aid Office or review the 2015-2016 handbook.

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